Office Administrator

Company Name: Carson Air Ltd (Southern Interior Flight Centre)

City:  Kelowna
Province: British Columbia
Country: Canada

Southern Interior Flight Centre, a division of Carson Air Ltd, is a dynamic, growing aviation school known for excellence in service, education, safety, and much more, with a dedicated group of skilled aviation professionals.

Southern Interior Flight Centre (SIFC) is seeking a responsible and enthusiastic Office Administrator to provide a high level of customer service, general office administration and accounting, student support and assistance to the Flight School Operations Manager at SIFC.



  • Ensure that the SIFC office runs efficiently and positively represents the company.
  • Perform the front desk receptionist and general administrative duties
  • Provide administrative assistance to the Flight School Operations Manager by preparing materials for classes, contributing to the development of SIFC policies and procedures, verifying instructor’s time sheets, maintaining a sufficient level of office supplies
  • Track and input grades for courses
  • Liaise with external organizations and personnel for scheduling and contractual items


Responsible to perform accurate and timely accounts receivable and payable functions, that includes:

  • Invoicing and Reconciliation
  • Receiving stock, tracking inventory and entering payables into computer system

 Customer Service & Marketing

Ensuring a high level of customer service at all times and contributing to the marketing of the flight school.

  • Being knowledgeable of the curriculum and responsive to customer requirements
  • Presenting a professional image as a representative of the Company
  • Handling merchandise sales
  • Booking student lessons, discovery and sight-seeing flights as required
  • Responding to information requests from walk-in, phone and e-mail inquiries

Student Admissions

Coordinating the admission process for students for Self-Paced and College programs, including liaising with candidates, instructors and Okanagan College.


  • Customer Focus
  • Results Orientation
  • Attention to Detail
  • Collaboration and Teamwork
  • Flexibility & Achieving Change
  • Open Communication


  • Demonstrated organizational skills and attention to detail
  • Demonstrated computer skills – MS Office including Word, Excel, familiarity with Internet, and Company Network Drive
  • Good oral and written communication skills
  • 2 years of customer service and accounting experience
  • Previous aviation experience industry experience is considered an asset.

If you are interested in working in a fast paced, challenging and rewarding environment visit our website at and learn more about our company.

Closing date – May 31, 2024

Please ONLY submit your resume to or through our website with the subject Office Administrator. Phone calls will not be accepted.

Short listed candidates for the position will be contacted directly. Carson Air is an equal opportunity employer and offers a competitive compensation package.

The above statements are intended to indicate the general nature and level of work performed by employees within this position. They are not designed to contain all duties, responsibilities, skills, and qualifications required of employees assigned to this job.


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